Operations 
Cargo Bills of Lading Bills of Lading view Bill of Lading form
Operations Unit Bills of Lading Bills of Lading view Bill of Lading form
Operations Cargo Bills of Lading Bills of Lading view Bill of Lading form
Operations Unit Bills of Lading Bills of Lading view Bill of Lading form
You can use the Bill of Lading form to add or edit a bill of lading (on page 1). You can also use this form to associate items (on page 1) and units (on page 1) to the bill of lading. See where this task fits in the Gate Operations process
You must save a new bill of lading before you can add items or units to the bill of lading.
To add or edit a bill of lading:
When you open the Bill of Lading form in the edit mode, N4 displays the BL Generated Id field.
This is an auto-generated unique ID for the bill of lading. N4 uses this unique ID to generate the Cargo Lot ID of the cargo lots associated with the bill of lading. For more information, see Cargo Lots view (on page 1).
In the BL Number field, enter a number that identifies the bill of lading.
From the Line Operator lookup field, select the line operator for the bill of lading.
The bill of lading line operator must also be the line operator for the carrier visit specified in step 4, unless the carrier visit is for a common carrier vessel.
From the BL Category drop-down list, select the category, such as Import, Export or Transship, for the bill of lading.
You cannot add an Export unit to an Import bill of lading or an Import unit to an Export bill of lading.
From the Vessel Visit lookup field, select the vessel visit for the bill of lading.
N4 does not display carrier visits that are in the Archived, Closed, or Canceled phase in this list.
If you change the vessel visit associated with a bill of lading, N4 also verifies the Port of Load and Port of Discharge fields. If the new vessel visit does not have these ports in the itinerary, N4 clears the fields in the Bill of Lading form. If the new vessel visit has these ports in the itinerary, N4 does not change the values in the Port of Load and Port of Discharge fields. If these values are no longer appropriate, you must manually change these values. To view or edit the itinerary of a vessel visit, use the Edit Port Rotation form.
Specify any optional information such as the port of load, port of discharge, origin, and destination, for the bill of lading.
Click Save.
N4 allows you to delete a BL even if it is assigned to a unit/cargo lot provided the unit’s transit state is either Advised, Inbound, or Retired. However, N4 does not allow you to delete a BL if some or all of the related cargo/units/containers have one of the following transit states EC/IN, EC/OUT, Yard, or Loaded. Instead, N4 displays an error message, Cannot delete bill of lading {0}, as it is associated with Units
The following table lists the optional fields in the Bill of Lading form:
|
Field Label |
Description |
|---|---|
|
Port of Load |
Select the port where the units will be loaded on the vessel. The ports listed in the lookup field are based on the itinerary of the selected vessel visit. |
|
Port of Discharge |
Select the port where the units will be discharged from the vessel. The ports listed in the lookup field are based on the itinerary of the selected vessel visit. |
|
Second Port of Discharge |
Select the second port where the units will be discharged from the vessel. The ports listed in the lookup field are based on the itinerary of the selected vessel visit. |
|
Origin |
Enter the point of origin of the cargo in the unit. |
|
Destination |
Enter the final destination of the cargo on the bill of lading. |
|
Shipper |
Select the shipper for the bill of lading. In addition to selecting a value from the lookup field, you can also enter a new value in the Shipper field. For more information, see Using lookup fields. If you enter a new shipper name, N4 creates a new shipper record and displays it in the Shippers & Consignees view. |
|
Consignee |
Select the consignee for the bill of lading. In addition to selecting a value from the lookup field, you can also enter a new value in the Consignee field. For more information, see Using lookup fields. If you enter a new consignee name, N4 create a new consignee record and displays it in the Shippers & Consignees view. |
|
Agent |
Select the agent for the bill of lading. In addition to selecting a value from the lookup field, you can also enter a new value in the Agent field. For more information, see Using lookup fields. If you enter a new agent, N4 create a new agent record and displays it in the Agents view. |
|
PIN |
Enter the PIN (on page 1) associated with the bill of lading. You can enter up to 20 alphanumeric characters in this field. You can view the PIN assigned to a BL in the Bills of Lading view and on the Details area in the Bill of Lading Inspector (on page 1). In addition, when you assign a PIN to a bill of lading, N4 records the BL_PROPERTY_UPDATE event against the bill of lading. You can view this event on the History, Events tab of the Bill of Lading Inspector for the bill of lading. |
|
Notes |
Enter notes for the bill of lading. |
|
Notify Party1 Name |
Enter the name of the first party to which the arrival notice must be sent. You can use all the Notify Part fields to add or edit the information that you received as part of an EDI message or an SNX import. |
|
Notify Party2 Name |
Enter the name of the second party to which the arrival notice must be sent. |
|
Notify Party1 Add1 |
Enter the mailing address of the first party to which the arrival notice must be sent. |
|
Notify Party2 Add1 |
Enter the mailing address of the second party to which the arrival notice must be sent. |
|
Notify Party1 Contact No1 |
Enter the contact number of the first party to which the arrival notice must be sent. |
|
Notify Party2 Contact No1 |
Enter the contact number of the second party to which the arrival notice must be sent. |
|
Is I/B to O/B Move Direct |
Select this check box if a cargo lot is to be discharged or loaded to a vessel directly to or from an external truck. For more information, see Direct handling of cargo (on page 1). |
|
Ignore Damages |
Select this check box if you want XPS to ignore the damages and therefore consider the damaged container associated with the BL when selecting the container for delivery against the BL. This means that you allow the damaged container to be delivered against the BL. |
Notes
In addition to the fields listed here, you can configure additional fields for the Bill of Lading form using the Database Backed Variforms view.
When you upload a Manifest EDI message with BL items, N4 processes all items individually, displays the BL item number for each BL item, and updates the quantity, package weight, and total weight for each of the items. N4 performs the weight calculations only if the Manifest EDI message has values for any two of the following fields: Item Quantity, Package Weight (kg), or Item Total Weight (kg). If you specify the item quantity and package weight, N4 calculates the item's total weight.
The PIN is a unique identification for a unit, bill of lading, or delivery order that a line operator can use to validate that a truck driver is picking up the correct container or break-bulk cargo.
For unit
In N4, you can use the Delivery Requirements form to assign or edit the PIN for a unit. These privileges control the ability to view and edit PIN associated with a unit:
Pin - Check: You can check whether a PIN is assigned to a unit but you cannot see the actual number.
Pin - View: You can view the PIN assigned to a unit, but you cannot edit the PIN.
Pin - Edit: You can view and edit the PIN assigned to a unit.
Deny access to Unit field PIN Number: You cannot view the PIN Number field or column on forms and list views.
If the user’s role excludes the privileges PIN - Check, PIN - Edit, and PIN – View, then on the Units view, the PIN Number column displays the data as "****".
A line operator can control:
Whether to use PINs for all units operated by the line operator
Whether to assign a PIN for each unit or allow N4 to generate a PIN automatically when the unit is first created, for example using a stow plan
Use the Line Operator form Booking Rules tab to specify these restrictions.
A line operator may receive the PIN from an EDI trading partner or it may be generated in N4. If the line operators assign a PIN to a unit they can specify an alphanumeric value. If N4 generates the PIN, it consists of only digits but the value is stored as a string value.
PIN is available as part of the Unit reporting entity and can be included in various reports.
You can configure the Pin Number field on a gate form at the outgate stage for a deliver gate transaction to force the truck driver to enter a PIN. You can include the RejectPinNbrMismatch (on page 1), RejectPinNbrNotAssigned (on page 1), and RejectPinNbrNotEntered (on page 1) business tasks in your gate configuration to control the delivery of a unit using the PIN.
For break-bulk cargo
You can use the Bill of Lading form (on page 1) to associate a PIN to a BL. To associate a PIN to a Delivery Order, you can use either the Delivery Order form (on page 1) or the Create Delivery Order form (on page 1).
If you have the privilege that allows you to edit a BL or a delivery order, you can edit the PIN assigned to the BL or the delivery order.
You can include the Pin Number field as part of your Deliver Break-Bulk gate transaction to force the truck driver to enter a PIN. You can include the RejectPinNbrMismatch (on page 1), RejectPinNbrNotAssigned (on page 1), and RejectPinNbrNotEntered (on page 1) business tasks in your gate configuration to control the delivery of break-bulk cargo using the PIN.