Cargo Lots view

Operations Cargo Cargo Lots Cargo Lots view

A cargo lot represents non-containerized cargo, such as break-bulk cargo, rolling cargo, and bulk cargo. N4 enables you to view and track non-containerized cargo and perform actions, such as stuff and strip cargo, manifest cargo, and load and discharge cargo from a carrier.

Prerequisites

• Viewing cargo lot information in N4 requires the Bills of Lading Option.

• Cargo Lot - View privilege.

N4 uses cargo lots to track cargo in three basic ways:

• Bulk Cargo: Cargo is tracked by weight or volume, such as coal, wheat, and crude oil.

• Quantified Cargo: Cargo is tracked by quantity. This is sometimes referred to as Pseudo Bulk Cargo. In this case, each piece of cargo does not have a unique identifier either because the identifier is unknown or because the pieces are too numerous and interchangeable; therefore, this type of cargo is tracked only by quantity.

• Identified Cargo: Each piece of cargo is tracked by a known and unique identifier, such as the VIN number of a car.

For Bulk Cargo and Quantified Cargo, N4 creates:

One cargo lot and one unit per location

For bulk and quantified cargo, N4 maintains a cargo lot for each pile of a BL item at a unique location and each cargo lot has an associated unit in the Units view. For example, consider a scenario where a BL item with 15 crates arrives on a vessel. As the cargo is unloaded from the vessel, at some point you have:

• Three crates remaining onboard the vessel on Deck A.

• Two crates remaining onboard the vessel on Deck B.

• Four crates in the warehouse A at position A-12.

• One crate in the warehouse A at position A-23.

• Five crate on a truck that already left the yard.

N4 creates five cargo lots, one for each pile of the BL item at a unique location, and five corresponding units. If you now discharge two of the three crates on the vessel on Deck A to position A-23 in the warehouse A, N4:

• Decreases the quantity of the cargo lot on Deck A by 2.

• Increases the quantity of the cargo lot at position A-23 by 2.

• Does not create any new cargo lots or units.

However, if you discharged the two crates on the vessel on Deck A to position A-34 in the warehouse A, N4 would:

• Decrease the quantity of the cargo lot on Deck A by 2.

• Create a new cargo lot for position A-34 with Quantity = 2.

• Create a corresponding new unit in the Units view.

For Identified Cargo, N4 creates:

One cargo lot and one unit per piece

For identified cargo, N4 maintains a cargo lot and a corresponding unit for each piece. For example, if you have a BL item for identified cargo and Quantity = 15, N4 creates 15 cargo lots and 15 units for the BL item.

The Cargo Lots view displays the cargo lot records that fall within the Horizon (days) specified for the user. N4 compares the Created Date for a cargo lot with the Horizon (days) (User Preferences form) value to determine the oldest record displayed in this view.

You can prevent the users logged in at one facility from viewing the cargo lots for the other facilities within the complex, by including the CARGO_LOT_DENY_UNFILTERED_VIEW privilege in a role assigned to them and creating a saved filter that is based on the Inbound BL Item Vessel Visit Facility (Ves. Facility) field in the Cargo Lots view. For more information, see How do I prevent users logged in at one facility from viewing cargo lots for another facility in the complex? (on page 1)

The Cargo Lots view displays only the cargo lots with non-zero quantities. To view the cargo lots where Quantity = 0, use the Bill of Lading form (on page 1) Items tab (on page 1) of the associated BL.

From this view, you cannot add or delete a cargo lot. However, you can double-click a record to access the Cargo Lot Inspector (on page 1) and view details of an existing cargo lot, edit some of the fields associated with the cargo lot, and perform various actions related to cargo lots.

• Edit Cargo Lot (on page 1): Edit some of the fields associated with the selected cargo lot record.

• Stuff (on page 1): Stuff the selected cargo lot(s) into a container. You must include the Container Freight Station (CFS) privilege in addition to the other cargo privileges to enable the Stuff option.

• Strip (on page 1): Strip the contents of a container to a yard position. You must include the Container Freight Station (CFS) privilege in addition to the other cargo privileges to enable the Strip option.

• Move (on page 1): Move the selected cargo lot(s) to a new position.

• Create Delivery Order (on page 1): Create a delivery order for the selected cargo lot(s).

• Create Service Order (on page 1): Create a service order to plan the events for the selected cargo lot(s).

• Record Service Event (on page 1): Record a service event for the selected cargo lot(s).

• Repair Damages: Repair the damages of the selected cargo lot(s).

• Unload Unload Vessel (on page 1): Unload cargo from a vessel to a yard position.

• Unload Unload Truck (on page 1): Unload cargo from a truck to a yard position.

• Unload Unload Rail (on page 1): Unload cargo from a train or a railcar to a yard position.

• Load Load Vessel (on page 1): Load cargo from the yard to the specified vessel visit.

• Load Load Truck (on page 1): Load cargo from the yard to the specified truck visit.

• Load Load Rail (on page 1): Load cargo from the yard to the specified train visit.

• Manifest Manifest Container (on page 1): Manifest the selected cargo lot(s) to a container.

• Manifest Manifest Vessel (on page 1): Manifest the selected cargo lot(s) to a vessel.

• Manifest Manifest Rail (on page 1): Manifest the selected cargo lot(s) to a rail.

• Load Plan Vessel (on page 1): Creates a load plan for the selected cargo lot(s) to a vessel.

• Load Plan Barge (on page 1): Creates a lot plan for the selected cargo lot(s) to a barge.

• Move Plan Yard (on page 1): Creates a lot plan for the selected cargo lot(s) from one location to another in the yard.

• CFS Plan Strip (on page 1): Creates a lot plan for stripping the selected cargo lot.

• CFS Plan Stuff (on page 1): Creates a lot plan for stuffing the selected cargo lot.

• Unload Plan Vessel (on page 1): Creates a unload plan for the selected cargo lot(s) on a vessel.

• Unload Plan Barge (on page 1):  Creates a unload plan for the selected cargo lot(s) on a barge.

• Other Manufacture Cargo (on page 1): Create cargo lots for cargo manufactured at the facility.

• Other Adjust Cargo Lot Quantity (on page 1): Adjust the quantity of the selected cargo lot.

N4 records the adjustment as a discrepancy against the selected cargo lot record.

• Other Transload (on page 1): Transload the selected cargo lot(s) to another container.

• Other Identify Lot (on page 1): Identify the contents of the selected cargo lot(s).

• Other Cancel Manifest (on page 1): Cancel the manifest for the selected cargo lot(s).

• Other Split BL (on page 1): Split the bill of lading associated with the selected cargo lot into smaller BLs for ease of processing.

• Other Re-consign BL (on page 1): Re-consign the selected cargo lots to a new or existing BL.

• Record Damages (on page 1): Record damages for the selected cargo lot.

• Stuff Export Order (on page 1): To stuff cargo against export booking or rail order.

• Correct Flex Fields: (on page 1) Correct the flex fields for the selected cargo lot.

• Print Barcode: (on page 1) Print the barcode label for the selected cargo lot(s).

• To view this Actions menu item, you need to assign the Cargo Lot - Print Barcode (on page 1) privilege to your user role.

The Cargo Lots view displays the information about the related break-bulk unit, such as the Unit Nbr, Position, and T-state. The Position and T-state information is derived from the current Active unit facility visit (UFV). If the current UFV is in the Advised state, it does not have an Active UFV, therefore, the related information is not displayed in the Cargo Lots view.

The cargo lots view displays the equipment handling code and storage handling code associated with the BL in the Cargo Lots view. For more information on handling codes, see Equipment Handling Code view (on page 1) and Storage Handling Code View (on page 1).

The Facility field displays the facility for the manifested cargo lots. If the cargo lots are on a vessel, N4 displays the vessel’s facility in the Facility column. If the cargo lots are in the yard, N4 displays the yard’s facility in the Facility column. You can create a filter to prevent users from viewing the cargo lots of another facility using the Facility field. For default cargo lots and cargo lots manifested on general carrier visits, such as Gen Vessel, Gen Train, and Gen Truck, the Facility column will be null.

If the cargo lots are on a vessel, N4 displays the vessel’s facility in the Facility column. If the cargo lots are in the yard, N4 displays the yard’s facility in the Facility column.

If you want to prevent users from viewing the cargo lots of another facility, create a filter based on the Facility field using the Filter Criteria in the Cargo Lots view (on page 1).

N4 does not allow creating the unload plan for both vessel and barge in the following scenarios:

• If a cargo lot for the vessel visit or manifested lots are not available.

• If the vessel visit has 0 quantity.

• If the vessel visit is not in any of these phases – Inbound, Arrived, or Working.

• If the cargo lot is quantity is already fully planned.

In This Section

• Cargo Lot ID    1

• Cargo Lots Columns    1

• Cargo Lot Inspector    1

• Edit Cargo Lot form    1

• Cargo Stuff form    1

• Cargo Strip form    1

• Cargo Move form    1

• Create Delivery Order form    1

• Cargo Work Order form (CargoLot view)    1

• Create Service Order form    1

• Cargo Discharge form    1

• Cargo De-Van form    1

• Cargo De-Ramp form    1

• Cargo Load form    1

• Cargo Van form    1

• Cargo Ramp form    1

• Load Plan - Vessel    1

• Load Plan - Barge    1

• Load Plan - Rail    1

• Discharge Plan - Vessel form    1

• Discharge Plan - Barge form    1

• Discharge Plan - Railcar Visit form    1

• Discharge Plan - Rail form    1

• Move Plan - Yard form    1

• Stuff Plan form    1

• Strip Plan form    1

• Manifest Cargo    1

• Manufacture Cargo form    1

• Adjust Cargo Lot Quantity form    1

• Cargo Transload form    1

• Cargo Identify form    1

• Cancel Cargo Lot Manifest form    1

• Cargo Split BL form    1

• Cargo Re-consign BL form    1

• Damages form (Cargo)    1

• Stuff Export Order form    1

• Correct Flex Fields form (Cargo Lots)    1

• Print Barcode (Cargo Lots view)    1

Cargo Lot ID

A Cargo Lot ID not only identifies the cargo lot but is also used as the Unit Nbr for the break-bulk unit associated with the cargo lot. Since the unit numbers must be unique, N4 uses the following logic to generate a cargo lot ID and to ensure that the cargo lot IDs are unique throughout N4:

The Cargo Lot ID consists of the following parts separated by dashes:

• The first part is the Bill of Lading Generated ID (BL GID).

In earlier versions of N4 the BL Number was used to generate the Cargo Lot ID. However, since the BL Numbers may not always be unique, N4 now uses the auto-generated BL GID.

The BL GID is 8 digits long, where the first digit is a number that increments from 1 through 9 (after which it resets to 1) and the next seven digits are generated from the Bill of Lading GKey (1 through 9,999,999).

If the GKey is less than seven digits, N4 prefixes the number with zeros.

For example, if the GKey of the BL is 1234, N4 adds zeros to make it 0001234. If the first digit is 1, the entire GID is 10001234 (1+0001234).

• The second part is the BL Item Sequence Number (only numeric, from 1 through infinity).

• The third part is the Cargo Lot Sequence Number (only numeric, from 0 (for the default cargo lot) through infinity).

For example, if the BL GID is 10001234 and the BL Item Sequence Number is 3, the Cargo Lot ID for the default cargo lot is 10001234-3-0.

N4 displays the BL GID field in the Bills of Lading view (on page 1), Bill of Lading form (on page 1) (edit mode), Cargo Lots view (on page 1), and the Details area in the Bill of Lading Inspector (on page 1).

Cargo Lots Columns

The Delivery Order field is a part of the variform definition of the Cargo Lots view (on page 1) but is not visible by default. You have to create a database-backed variform to display this field to your users. For more information on creating a database-backed variform override: see Database Backed Variforms view in the Navis N4 Administration Mode manual.